Proposal Coordinator – Architecture & Construction
Company: Luxus Group
Location: Phoenix AZ
Employment Type: Full-Time
Position Overview
We are seeking a Proposal Coordinator to lead efforts in preparing high-quality proposals and client presentations for an architecture and construction-focused firm. This role requires graphic design skills, strong communication, organizational excellence, and a competitive spirit .
The Proposal Coordinator will collaborate with Project Directors, Accounting, and consultants to coordinate and deliver winning proposals while ensuring scope, fees, and schedules are aligned. Architecture or construction industry experience is preferred.
Key Responsibilities
Maintain and review a pipeline of proposals and additional services for ongoing projects.
Set up project directories for new pursuits.
Collaborate with Project Directors and Accounting to define scope and objectives.
Prepare and issue Requests for Proposals (RFPs) ; track consultant fee quotes.
Create proposal budgets using Excel templates, populating services, hours, and consultant fees.
Draft and edit proposals in Word templates for Director review.
Review final proposals with Directors before client delivery.
Track signed proposals and ensure authorization before work begins.
Coordinate consultant contracts with Project Directors and Finance.
Partner with Accounting to set up client accounts.
Provide follow-up and administrative support throughout the proposal lifecycle.
Qualifications
Experience: 2–5 years in a business environment ( AEC industry preferred ).
Education: High school diploma or equivalent required; additional coursework or certifications a plus.
Skills:
Strong math and budgeting skills.
Excellent written and verbal communication.
Graphic design experience preferred.
Knowledge of Microsoft Office Suite (Word, Excel, Outlook, Access) .
Experience with Adobe InDesign highly preferred.
Attributes:
Detail-oriented, self-starter, and highly organized.
Positive, collaborative, and client-focused attitude.
Reliable, punctual, and dependable.
Other: Reliable transportation for occasional errands and ability to handle/transport documents as needed.
Compensation & Benefits
Above-market salary + full benefits package .
Medical, dental, and vision coverage.
401(k) with company match.
PTO, sick leave, and paid holidays.
Professional development and career advancement opportunities.
Collaborative and supportive team culture.
?? SEO Keywords (for job boards & Google ranking):
Proposal Coordinator architecture jobs, Proposal Coordinator construction jobs, InDesign proposal coordinator, AEC proposal specialist jobs, proposal writer architecture engineering, construction proposal coordinator, RFP coordinator jobs, proposal coordinator entry-level AEC, marketing coordinator architecture jobs, proposal development coordinator
...located in Bentonville. U.S. Hub Locations: Field locations (Distribution/Fulfillment Centers & Transportation Offices) vary across the U.S.*Location... ...limited based on job profile and business needs. About Walmart Supply Chain: End-to-End (E2E) Delivery As part of the E...
...Canyon Lake, TX or Clinton, CT. This role partners closely with DevOps teams to ensure system changes, enhancements, and architectural... ...frameworks and security standards, including SOX Mentor junior engineers and serve as a key technical advisor to management and...
... You want the option to grow and take on more down the linebut no pressure Why Barks & Recreation? Were more than just a pet care companywere a community of animal lovers, working moms, outdoor adventurers, and kind humans who value communication, support,...
...~Paid time offWe are seeking a motivated and passionate Personal Trainer who is dedicated to transforming lives through exercise... ...exceptional customer service by providing fun and effective personal training sessions. With a deep understanding of exercise programming and...
...of innovative therapies. This highly visible role must provide a holistic understanding of both brand and access strategy.**About Sanofi:**We're an R&D-driven, AI-powered biopharma company committed to improving people's lives and delivering compelling growth. Our deep...