Job Description

***Please note that this is a Temporary Role.

Job Title: Temporary Scheduling & Operations Coordinator
Location: San Diego, CA (Office-Based) 9455 Ridgehaven CT #200, San Diego, CA 92123
Employment Type: Temporary (18-24 Weeks approximately )
Company: LOT Management – Commercial Property Services 

Schedule : Monday – Friday (40 hours per week )

Pay: $31.00 - $36.00 per hour

Keep our Operations moving, we need a Scheduling Coordinator who thinks strategically and moves fast!

Are you an experienced scheduling or operations professional from the maintenance or construction world who can step in, take control, and make an immediate impact? If you thrive in fast-paced environments, understand how to align people, geography, and workflows, and enjoy keeping operations running smoothly, this temporary opportunity may be a great fit.

About Us

LOT Management is a family-owned commercial property maintenance company serving industry-leading commercial property owners and managers across California, Nevada, and the Southwest United States. Our services include day porter services, power washing and steam cleaning, parking lot sweeping, window washing, commercial property engineering, handyman services, ADA compliance, asphalt and concrete maintenance, and more. We pride ourselves on being an extension of our clients’ teams, providing efficient, high-quality service that preserves property value and enhances tenant satisfaction.

 

Position Overview

We are seeking a Temporary Scheduling & Operations Coordinator to support the San Diego region’s general property division while covering a leave of absence. This role is crucial to our operational efficiency and profitability, as it manages, coordinates, and optimizes service scheduling across the region.

The ideal candidate will have recent experience in maintenance and/or construction industry operations, demonstrate organizational strength, and have the ability to thrive in a fast-paced environment.

Key Responsibilities:

Scheduling & Coordination:

• Strategically schedule jobs based on geographic efficiency and technician skills to maximize productivity and minimize travel time.
• Maintain and manage work orders in scheduling systems, ensuring accuracy and timeliness.

Operational Support:

• Facilitate communication between field technicians, subcontractors, and internal teams.
• Support procurement, reporting, and auditing processes related to work orders and project documentation.
• Assist project management with work order accuracy, cost tracking, and documentation.

Payroll & Accounting Support:

• Review electronic time sheets and balance job costs with worked hours.
• Update the accounting department on the completion of work orders.

Administrative Duties:

• Maintain organized records of scheduling changes, cost codes, and operational documentation.
• Prepare and submit scheduling and operations reports as required.

Requirements:

• Minimum of 3 years of recent experience in a maintenance or construction-related industry , strongly preferred.
• Strong understanding of scheduling, operations, and construction/maintenance workflows.
• Familiarity with San Diego geography or the ability and willingness to learn the region quickly.
• Exceptional organizational skills and attention to detail.
• Excellent communication skills with subcontractors, field personnel, and internal teams.
• Proven ability to manage multiple tasks and priorities in a fast-paced environment.
• Proficient with MS Office Suite , Zoho , Sage , and Crystal Reports.

Preferred:

• Experience with work order management systems.
• Basic understanding of project costing and administrative reporting.

This position is classified as a temporary assignment. Employment is not guaranteed for any specific duration and may be ended at any time based on business needs, project completion, or operational requirements, in accordance with applicable California labor laws.

Applicant Communication Notice:
Due to the high volume of applications received, we will only contact candidates whose qualifications and experience closely align with the requirements outlined in this posting.

ALL HUSTLE, NO HASSLE, DONE RIGHT!We are a one stop shop for commercial properties. Lot Management is a member of The Red Cow Family of Companies; Red Cow is a family of commercial property enhancement companies that provide property owners and managers with creative maintenance and improvements solutions.

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